Updated: March 27, 2026

Fixed Asset Register Template for East Africa

If your asset register is incomplete, every downstream process breaks: verification, depreciation, and audit reporting. Use this structure as your baseline.

Required Columns

• Asset code, serial number, and description
• Category, subcategory, and cost center
• Acquisition date, acquisition cost, and currency
• Depreciation method, useful life, and residual value
• Current location, custodian, and status
• Last verification date and next due date

Data Quality Rules

• No duplicate asset codes
• No missing acquisition dates for capitalized assets
• Location and custodian always required for active assets
• Depreciation method must map to policy documentation

Monthly Control Checks

• New acquisitions reconciled against procurement records
• Disposals reconciled against approvals and proceeds
• Movement updates reconciled against transfer records
• Depreciation run reviewed for outliers and exceptions