Updated: March 27, 2026

Asset Verification SOP with QR and RFID

Verification should not be an annual panic event. Use this SOP to run predictable cycles across branches and departments.

Cycle Phases

1. Freeze scope and assign accountable verifiers
2. Preload mobile devices with assigned asset lists
3. Scan QR or RFID tags and capture condition notes
4. Flag missing, mismatched, and untagged assets
5. Resolve discrepancies with owner approvals
6. Publish signed verification report and action log

Required Evidence

• Timestamp and verifier identity for each scan
• Location confirmation and custodian confirmation
• Photo attachments for damaged or questionable assets
• Approval trail for write-offs or reclassification

KPIs to Track

• Verification completion rate by department
• Discrepancy rate and mean resolution time
• Tag readability failure rate
• Percentage of assets with overdue verification